Didn’t keep the receipt? Here’s what expenses you can claim without one this tax time

by Admin
July 23, 2024

No-one likes keeping receipts, so we often throw them away.

But this can be an issue when tax time arrives.

That raises the question, can you still claim tax deductions without a receipt?

Here are the expenses you can claim without a receipt and the maximum allowable amount.

What is the most you can claim on tax without a receipt?

According to the Australian Taxation Office (ATO), if your total work-related expenses are $300 or less, you are not required to provide a receipt.

The $300 deduction limit for work-related expenses doesn’t apply to claims for:

Car expenses
Meal allowances
Award transport payments allowance
Travel allowance expenses

But keep in mind that the ATO may still ask you to explain what it is you’re claiming, how you paid for it, and how it’s related to your work.

What expenses can you claim without a receipt?

Claiming expenses without a receipt can be risky because the ATO is always watching for false claims.

But in some cases, it’s okay to claim without a receipt.

Although, you’ll likely need to keep some form of record, such as a diary.

We’ve put together a quick guide of what you can claim on tax without a receipt, but keep in mind that this is quite wide-ranging.

Check out the ATO website for more details and, if you’re looking for individual advice, you can pay a tax agent to help.

Eligible people earning $60,000 can also use the ATO’s free service Tax Help Program, where volunteers help people lodge their tax returns online.

Here’s what you can claim on tax without a receipt:

Laundry

If your total claim for laundry expenses is $150 or less (excluding dry cleaning), you can claim a deduction without written evidence.

But you must be able to show how you spent the money and how you calculate the amount of your claim if the ATO comes asking.

Even if your deduction for work expenses is more than $300, you can still claim a deduction for laundry expenses up to $150 without written evidence.

However, the $300 limit for work expenses still applies, this exception doesn’t increase the $300 limit for work expenses to $450.

For more information on what constitutes occupation-specific, protective clothing and distinctive uniforms, head to the ATO website.

Steel cap boots are considered protective clothing — workers can claim a deduction for their cost.(ABC News: Margaret Burin)

Small expenses

You don’t have to keep receipts for work-related expenses that are $10 or less, as long as the total claim doesn’t exceed $200.

But the ATO does want you to keep a record of all the small expenses.

It must be written in English and it should show:

What you purchased
Where you got the item from
How much you spent
The date of purchase
The date the record was made

Hard to get receipts

If you incur expenses where it’s hard to get a receipt, the ATO says you can make a record of the expenses instead of getting a document from the supplier.

The expenses can be more or less than $10 and there is no total limit.

In your records, you must show the:

Name of the business/supplier
Amount of the expense
Nature of the goods or services
Date of purchase
Date the record was made

But remember, the ATO uses industry averages as a tool to help them spot suspicious claims.

If you’re over claiming (especially without receipts), you may be headed for an audit — which is where the ATO does an in-depth investigation of your tax affairs.

Car expenses

If you’re eligible to claim car expenses and use the cents per kilometre method, you don’t need to provide any receipts for proof.

But you’ll need to show how you calculate your work use, so you may want to consider keeping diary records or using the myDeductions tool in the ATO app.

You’ll be able to claim up to a maximum of 5,000 kilometres for work-related use.

How many kilometres can you claim on tax without receipts?

If you’re using the cents per kilometre method, you can claim up to 5,000km without receipts for work-related vehicle travel.

You don’t need receipts or written evidence to show how many kilometres you travelled.

But, the ATO may ask you to show how you worked out your business kilometres — which is where diary records will come in handy.

The 2023-24 cents per kilometre rate is 85 cents.

If you use your car for work related journeys, it’s likely that you can claim your expenses on your tax return.(Freepik: standret)

It covers all car expenses including:

Decline in value
Registration
Insurance
Maintenance
Repairs
Fuel costs

Here’s an example to consider:

Once per week, Tim makes a 32-kilometre round trip in his own car from his head office in the city to meet with clients.

When Tim consults his diary at the end of the financial year, he works out he was at work for 48 weeks. But he did miss two weekly meetings as he was sick.

He works out his work-related kilometres as:

Number of weekly trips x distance of weekly trip = total weekly trip kilometres

46 x 32 = 1,472 kilometres

Tim works out his deduction for the 2023-24 income year as:

1,472 x 0.85 = $1,251

What if I don’t have a receipt?

You may be able to submit bank statements and income statements.

But this is at the discretion of the ATO — they have to be satisfied the records are good.

One way to do this is to check the bank/income statement contains all of the following information:

Name of the supplier
Amount of the expense
Nature of the goods or services
Date the expense was paid
Date of the document

The ATO may also want you to provide supplementary evidence such as a written record (e.g. in a diary) and other documents that outline the nature of the goods or services.